Staff Openings at MU

 

 

 

Position: Administrative Assistant to the Music Department

Job Responsibilities and Duties: Assists Department Chair and faculty with various clerical tasks including (but not limited to), scheduling, bookkeeping, correspondence, and telephone communication.  Music knowledge is helpful.

Essential Job Functions

  • Organize and maintain detailed account information for both music and theater budgets, including monthly purchasing card reconciliation for both areas.
  • Collect, create, and format printed poster and program information for all performances.
  • Schedule use of all adjunct studio space, and instrument maintenance (piano tunings, etc.) as needed.
  • Maintain a master calendar for music and theater events.
  • Collect, create and format information for printed handbooks for music majors and minors, and also adjunct instructors.
  • Update and send timely recruiting correspondence to all prospective students.
  • Update and maintain recruiting files, handouts, and displays.
  • Assist Chair with coordinating various department events (mainly recruiting days).
  • Instruct adjuncts regarding department policies and procedures: forms, keys, studio use, juries, etc.
  • Schedule scholarship and department auditions.
  • Attend music department meetings: complete and post minutes on network drive.
  • Update and maintain department website.
  • Order and maintain various supplies for studios, classrooms, and offices.

Secondary Job Functions

  • Coordinate and reserve rehearsal and performance facilities.
  • Track performance attendance by music majors and minors.
  • Update and maintain music ensemble alumni database.
  • Organize program booklets from previous years.
  • Organize and maintain recordings from all on-campus performances.

Qualifications:

  • Excellent written and verbal communication skills.
  • Excellent organizational skills.
  • Ability to work independently, without direct supervision.
  • Proficiency with various computer programs: specifically Office (especially Outlook, Word, Publisher, FrontPage and Excel). 
  • Music experience (specifically basic piano skills) preferred, but not required.
  • Proficiency with Finale Notation Software preferred, but not required.

General Information: Manchester University is an independent, liberal arts university with a campus in North Manchester, Ind., where approximately 1,300 students choose from at least 60 areas of undergraduate study, two master's programs and 19 NCAA Division III varsity sports. Our second campus in Fort Wayne is home to the Manchester University College of Pharmacy, where graduates are awarded the Pharm.D. Doctoral degree.

Manchester has a distinctive commitment to developing respect for ethnic, cultural and religious pluralism and an international consciousness. Manchester University respects the infinite worth of every individual and graduates persons of ability and conviction who draw upon their education and faith to lead principled, productive, and compassionate lives that improve the human condition. As an institution rooted in the tradition of the Church of the Brethren, Manchester University values learning, faith, service, integrity, diversity, and community.

Work Schedule: 20 hours per week – fairly flexible.  Begins Dec. 12, 2014.  Must work some daytime hours in order to correspond with other offices and make business contacts.

What We Offer: We offer competitive pay and the opportunity to serve in a dynamic educational environment committed to graduating persons of ability and conviction. We are consistently ranked as an Honor Roll Great College to Work For by the Chronicle of Higher Education.

To Apply: Review of applications begins immediately and will continue until the position is filled. Please send a cover letter, resume and completed employment application to:

Preferred method of application: http://www.manchester.edu/OHR/apply/staff/index.html

E-mail questions to krjohnson@manchester.edu

Manchester University is an equal opportunity employer. Applicants who further diversify our faculty and staff are warmly welcome.

 


 

Position: Administrative Assistant to the Vice President of Advancement

Job Responsibilities and Duties:  Reporting to the Vice President for Advancement, the Administrative Assistant provides primary administrative support for the Vice President and plays a central role in fulfilling the mission of the Advancement Division. 

Essential Job Functions

Responsibilities of the Administrative Assistant to the Vice President include, but are not limited to, the following:

  • Work directly with the Vice President for Advancement to provide primary support for: calendar management, correspondence, travel arrangements, review and preparation of print materials, budget management, facilitation of visit reports, Raiser’s Edge record-keeping, well-timed distribution of documents, oversight of divisional events and related projects for which the Vice President is directly responsible, as well as additional administrative duties.
  • Oversee the recruitment, selection and management of divisional student assistants.
  • Provide professional, donor-centered service to campus visitors and with telephone calls
  • Process account payables for the division by securing proper budget account numbers and appropriate signature(s).
  • Other duties as assigned by the vice president.

Qualifications

  • High school diploma or equivalency; Bachelor’s degree desired
  • Minimum five years’ experience as administrative assistant for an executive in an academic or business environment.
  • Must possess a high level of proficiency in word processing, spreadsheet, and database management.  Microsoft Office experience required.
  • Must be highly proficient in written communication to assist with document composition and proofreading, and must possess polished oral communication skills and telephone etiquette; exceptional interpersonal skills desired
  • Ability to interact effectively with persons at all organizational levels is essential.
  • Must represent Manchester University with the highest degree of professionalism.
  • Must be highly self-directed, well organized, detail oriented and comfortable completing tasks with a minimum of direct supervision.
  • Must possess the ability to multitask and coordinate multiple office activities simultaneously while completing assigned tasks in an accurate and timely manner.
  • Must be highly trustworthy with confidential information
  • Must be able to consistently present a positive attitude and contribute to a harmonious team environment.
  • Must be able to adjust work schedule to meet occasional seasonal demands.
  • The abilities to lift approximately 20 lbs., hear and speak clearly, sit for up to eight hours per day, and keyboard for extended periods are all essential qualifications for this position.

General Information: Manchester University is an independent, liberal arts university with a campus in North Manchester, Ind., where approximately 1,300 students choose from at least 60 areas of undergraduate study, two master's programs and 19 NCAA Division III varsity sports. Our second campus in Fort Wayne is home to Manchester University College of Pharmacy, where graduates are awarded the Pharm.D. Doctoral degree.

Manchester has a distinctive commitment to developing respect for ethnic, cultural and religious pluralism and an international consciousness. Manchester University respects the infinite worth of every individual and graduates persons of ability and conviction who draw upon their education and faith to lead principled, productive, and compassionate lives that improve the human condition. As an institution rooted in the tradition of the Church of the Brethren, Manchester University values learning, faith, service, integrity, diversity, and community.

Work Schedule: This is a full time, exempt position.  Forty (40) hours per week (8:00am-5:00pm M-F) will be the general rule.  However, depending on the project cycles and workflow demands, additional hours or workday schedule changes may be required occasionally.

What We Offer: We offer competitive pay and the opportunity to serve in a dynamic educational environment committed to graduating persons of ability and conviction. We are consistently ranked as an Honor Roll Great College to Work For by the Chronicle of Higher Education.

To Apply: Review of applications begins immediately and will continue until the position is filled. Please send a cover letter, resume and completed employment application to:

Preferred method of application: http://www.manchester.edu/OHR/apply/staff/index.html

E-mail questions to hr@manchester.edu

Manchester University is an equal opportunity employer. Applicants who further diversify our faculty and staff are warmly welcome.

 


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604 E. College Ave.
North Manchester, IN 46962
260-982-5000