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College of Pharmacy
Admission
Degree Requirements
Academic Policies
Registration
Grading System
Withdrawal
Refund Policy
Progression in the Program
Academic Appeal Process
Academic Probation
Remediation
Honor Code
Graduation & Commencement
Advisoring & Mentoring
Privacy & Student Records
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Registration
Registration for courses is coordinated through the Office of the Registrar using online forms and processes. Students will receive registration instructions prior to the beginning of each semester.

Grading System
The following grading system will be used in all letter-graded courses at the College of Pharmacy.  Numerical course grades will be calculated to one decimal place when assigning letter grades.

Letter

Course grade range (%)

Quality Point value
(used in determining GPA)

A

94.0-100

4.0

A-

90.0-93.9

3.7

B+

86.0-89.9

3.3

B

82.0-85.9

3.0

B-

78.0-81.9

2.7

C+

74.0-77.9

2.3

C

70.0-73.9

2.0

F

<70.0

0

Faculty may also designate a course Pass/Not Pass (P/NP) with approval from the Curriculum Committee.  Students may not elect to take a graded course P/NP.  These courses are not included in GPA calculations. 

Other grades which may be earned include the following:

AU:   Course audited.  A course in the School of Pharmacy may be audited only upon recommendation of the Academic Standards and Progression Committee and permission of the course instructor.
I:       Incomplete (Temporary grade). The student is unable to complete required coursework by the end of the semester.  To earn a grade, all coursework must be completed within six weeks of the end of the semester; otherwise a grade of F (or NP) will be assigned.
NR:   Grade not reported (Temporary grade). Course extends beyond end of semester or required course evaluations are not completed. To earn a grade, all coursework must be completed within six weeks of the end of the semester; otherwise a grade of F (or NP) will be assigned.
UW: Unauthorized Withdrawal.  The student does not withdraw, but stops attending class.  Zero quality points are assigned and the course is included in the GPA calculation.
W:     Withdrawn.  The student withdraws from a course during the first two-thirds of a course. The course is not included in GPA calculations.
WF:   Withdrawn Failing. The student withdraws from a course during the final one-third of the course. Zero quality points are assigned and the course is included in the GPA calculation.

Withdrawal from the College of Pharmacy
Manchester University regards the registration of a student as a contractual agreement. For this reason, special procedures must be followed in the event a student withdraws from a program at Manchester University. Any student considering withdrawal from the College of Pharmacy for any reason after the beginning of classes initiates the process by having an interview with a member of the College of Pharmacy Office of Student Affairs staff. A form obtained from that office must be completed with signatures from the associate dean of student affairs, student financial services, and registrar’s offices.  Before withdraw is finalized and official the student must meet with the Dean of the School of Pharmacy and return all College of Pharmacy property to the Office of Student Affairs; this includes but is not limited to the College of Pharmacy-issued computer, photo identification card, and any keys issued to the student. 

Refund Policy
Refund Tuition/Fees
In the case of official withdrawal from the University, a refund, less a withdrawal charge, is made according to the following schedules:

Fall and/or spring semester refund schedule

  • Withdrawal before the official start of classes: 100 percent refund  
  • Withdrawal during the first and second weeks: 75 percent refund
  • Withdrawal during the third and fourth weeks: 50 percent refund
  • Withdrawal during the fifth and sixth weeks: 25 percent refund
  • Withdrawal after the sixth week: No refund

 Progression in the Doctor of Pharmacy Program

  • A student must complete all required courses with a grade of C or better (or P) to progress in the program.  Students must also complete all designated non-course requirements (e. g. service learning, portfolio activities, etc.) to progress.
  • A student must complete all required courses in the first three professional years with a grade of C or better (or P) to progress to Advanced Pharmacy Practice Experience (APPE) rotations.
  • A student who fails to pass the same required course or rotation twice will be disqualified from the program.
  • A student must complete all required coursework within six years of admission into the program.  Remediation, leaves of absence, withdrawals (medical or otherwise), and progression problems shall be included within the six-year period.   A student shall be withdrawn from the program when it is determined by the Academic Standards and Progression Committee that the student will not be able to meet the six-year requirement.

Academic Appeal Process

  • Any student who wishes to appeal an assignment grade, course grade, or other course-related academic decision may initiate an appeal with the faculty member assigning the grade.  For example, assignment grades should be appealed to the instructor, and course grades should be appealed to the course coordinator.
  • Academic progression appeals regarding the remediation of a course or disqualification from the program should be made to the Academic Standards and Progression (AS&P) Committee. 
  • All appeals must be made in writing and within three working days of the communication of the grade or academic decision.  The faculty member or AS&P committee will review the merits of the appeal and respond to the student within three working days upon receiving the appeal.  The student may choose to accept the decision or appeal it further. 
  • Subsequent appeals should be made to the next higher level of appeal, in the following order: course instructor, course coordinator, department chair, Academic Standards and Progression Committee, Dean of the College of Pharmacy.  The decision of the Dean will be final.

Academic Probation
The Academic Standards and Progression (AS&P) Committee reviews the progression of all program students each semester.

  • A student will be placed on academic probation when one or more of the following occurs:
    • The student is in remediation for a course.
    • The student has failed remediation for a course.
    • The student’s cumulative GPA for all professional courses falls below 2.0.
  • During the time a student is on academic probation:
    • The student may not participate in University and College-related extracurricular activities, including student organizations or events other than those required by the college.
    • The student may not hold elected office in any student organization.
    • Other limitations may be recommended by the AS&P Committee.
    • If a second event which would place the student on academic probation occurs (see #1 above), the AS&P Committee will take appropriate action up to and including disqualification from the program.
  • A student may be removed from  academic probation when the following occurs:
    • The student successfully completes remediation of the course.
    • The student passes the course which was previously failed.
    • The student’s GPA rises above or equal to 2.0.
    • The student complies with any additional requirement of the AS&P Committee.

Remediation

  • When a course coordinator has determined that a student will fail a course, the coordinator should notify the chair of the Academic Standards and Progression Committee immediately.  This should be done before a failing grade (F or NP) is submitted to the registrar. 
  • The Committee will meet separately with the course coordinator and the student to ascertain the facts regarding the student’s performance in the course.  Both the course coordinator and the student should come to this meeting with a suggested plan of remediation.
  • The Committee will then recommend a plan of remediation, including clear expectations, criteria for success, and timeline, within two business days.  The Dean, the student, and the course coordinator will sign off on this plan.
    • Specific remediation activities will be determined on a case-by-case basis; possibilities include, but are not limited to, a specific course of study, re-examination, assignments, or re-taking the course again the next semester, which it is offered. 
    • If it is determined that the student must repeat the course the following year, a grade of F (or NP) will be recorded for the current course.
    • Remediation activities will normally occur during winter break for a fall semester course, or summer break for a spring semester course; however, other timelines will be considered on a case-by-case basis.
  • A grade of NR (not recorded) will be recorded with the registrar during remediation.  When remediation is complete, the course coordinator will submit the earned grade to the registrar.  If remediation is not completed satisfactorily, or within six weeks of the end of the semester, the student will receive a grade of F (or NP).
  • For students who must repeat courses, the Academic Standards and Progress Committee will recommend a course of study.  The student and the Dean will sign off on the future course of study.
  • A student who must remediate three or more courses in one semester will be disqualified from the program.
  • Remediation is not permitted for the same course twice.  If a student unsuccessfully remediates a required course, and then subsequently fails the same course, that student will be disqualified from the program.

College of Pharmacy Honor Code
Students are expected to abide by the general principles of academic integrity and a defined code of conduct representing the College of Pharmacy.  The Honor Code provides the framework to communicate the integrity and professionalism of all members of the College of Pharmacy (students, faculty, staff, and administration) community pertaining to academic training, as well as behaviors inside or outside of the classroom, that are deemed essential characteristics of a professional.  The Honor Code will consist of two primary articles: academic integrity and unprofessional behavior.

Academic integrity will feature six violation categories: cheating, plagiarism, facilitating academic dishonesty, abuse of academic materials, stealing, and lying.  Unprofessional behavior will feature three categories of conduct: within the College, in experiential rotation settings, and within the Profession.

Students will affirm the Honor Code during their new student (P1) orientation and the White Coat Ceremony.  Students will attest to this affirmation by signing the Honor Code during this time.  Students will reaffirm the Honor Code throughout their academic program, specifically prior to each course examination.  The Honor Council will address violations of the Honor Code and other complaints against Doctor of Pharmacy students.

The entire Honor Code process may be found in the MUCOP Student Handbook. 

Graduation and Commencement
Students expecting to complete all requirements by May commencement must submit the Graduation Application to the Office of the Registrar by Dec. 1 of the final year of attendance. A Letter of Completion indicating fulfillment of requirements for a degree to be conferred later will be supplied when needed for employment, graduate study or other purposes when all requirements are completed.

National and State Licensure Exams
Upon graduation students will be required to take the North American Pharmacist Licensure Examination (NAPLEX) and the Multistate Pharmacy Jurisprudence Examination (MPJE) passing both exams to obtain licensure.

  • The NAPLEX, or North American Pharmacist Licensure Examination, measures a candidate’s knowledge of the practice of pharmacy. It is just one component of the licensure process and is used by the boards of pharmacy as part of their assessment of a candidate’s competence to practice as a pharmacist.  For more information on the NAPLEX exam, visit http://www.nabp.net/programs/examination/naplex/.
  • The MPJE, or Multistate Pharmacy Jurisprudence Examination, combines federal- and state-specific questions to test the pharmacy jurisprudence knowledge of prospective pharmacists. It serves as the pharmacy law examination in participating jurisdictions. Among other things, the MPJE tests candidates on (visit http://www.nabp.net/programs/examination/mpje/)
    •  Legal aspects of pharmacy practice, including responsibilities with regard to the distribution and dispensing of pharmaceuticals and for the care of patients
    • Licensure, registration, certification, and operational requirements
    • Regulatory structure and terms of the laws and rules that regulate or affect pharmacists, pharmacies, manufacturers, and distributors

Advising, Mentoring and Student Success
Pharmacy S.M.A.R.T. Program
This program is a multi-faceted approach to supporting the success of all pharmacy students.  A variety of services and programs have been implemented to support the mission and goals of Manchester University College of Pharmacy:

  • S - StudentWorks – scheduled professional development workshops throughout the academic year focusing on issues such as time management, study techniques, etc.
  • M - Faculty Mentoring Program – each student will have a faculty mentor throughout their time in the program, serving as a valuable information and communication resource
  • A - AcademicCheck – a system occurring twice a semester, designed to identify students experiencing academic struggles and provide intervention before they progress further through the program.
  • R - Referral System – an online system that provides an opportunity for concerned members of the School of Pharmacy community to reach out and offer help and assistance to students in the program.
  • T - TeamWorks – Students will become more aware of the importance of team work through the annual creation of working teams within each class.  These teams will be used throughout the academic year in most courses.

Privacy and Student Records
Manchester University College of Pharmacy fully complies with the Family Educational Rights and Privacy Act of 1974, as Amended (FERPA), which establishes that a post-secondary student has the right to inspect and review his or her academic records, and prohibits outside parties from obtaining the information contained in these records without the student’s written consent. However, a student may waive the right to review certain confidential information contained in his or her file.
The University collects, records and uses information about students to carry out its educational mission. The University recognizes its responsibility for protecting the privacy rights of students regarding their academic and personal records.  Students are provided access to information contained in their own official education records, a procedure for correction or deletion of inaccuracies found in their records, and a degree of control over the release of information from their records.

Records of students and graduates are maintained in accordance with all applicable federal and state laws. The Registrar is responsible for maintaining and updating student files, which include application materials, transcripts from previously attended institutions, grades, and information related to academic and clinical performance in all phases of coursework. Faculty and administration have access to student files for legitimate educational purposes only.

Certain items of personal information are considered directory information and may be published without students’ permission. Directory Information items include name, dates of attendance, degrees earned, local and home address, e-mail address, phone number, major, participation in officially recognized activities and sports, height and weight and honors received.

A student has the right to request in writing, prior to the first day of classes of any semester, that any item listed as directory information not be released without his/her consent.

Procedures for student access to records may be obtained from the Office of the Registrar.

 

  Manchester University College of Pharmacy | 10627 Diebold Road | Fort Wayne, Indiana 46845
260-470-2700 | pharmacy@manchester.edu