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Academic Policies

Registration

Registration for courses is coordinated through the Office of the Registrar using online forms and processes. Students will receive registration instructions prior to the beginning of each semester.

Grading System

The following grading system will be used in all letter-graded courses at the College of Pharmacy.  Numerical course grades will be calculated to one decimal place when assigning letter grades.

Letter

Course grade range (%)

Quality Point value
(used in determining GPA)

A

94.0-100

4.0

A-

90.0-93.9

3.7

B+

86.0-89.9

3.3

B

82.0-85.9

3.0

B-

78.0-81.9

2.7

C+

74.0-77.9

2.3

C

70.0-73.9

2.0

F

<70.0

0


Faculty may also designate a course Pass/Not Pass (P/NP) with approval from the Curriculum Committee.  Students may not elect to take a graded course P/NP.  These courses are not included in GPA calculations. 

Other grades which may be earned include the following:

AU:   Course audited.  A course in the College of Pharmacy may be audited only upon recommendation of the Academic Standards and Progression Committee and permission of the course instructor.
I:       Incomplete (Temporary grade). The student is unable to complete required coursework by the end of the semester.  To earn a grade, all coursework must be completed within six weeks of the end of the semester; otherwise a grade of F (or NP) will be assigned.
NR:   Grade not reported (Temporary grade). Course extends beyond end of semester or required course evaluations are not completed. To earn a grade, all coursework must be completed within six weeks of the end of the semester; otherwise a grade of F (or NP) will be assigned.
UW: Unauthorized Withdrawal.  The student does not withdraw, but stops attending class.  Zero quality points are assigned and the course is included in the GPA calculation.
W:     Withdrawn.  The student withdraws from a course during the first two-thirds of a course. The course is not included in GPA calculations.
WF:   Withdrawn Failing. The student withdraws from a course during the final one-third of the course. Zero quality points are assigned and the course is included in the GPA calculation.

Dean’s List

At the end of each semester, the dean of the College of Pharmacy publishes the Dean’s List. Students who are included in the Dean’s list will:

  • Be a student in good standing in the first, second, or third years of the Doctor of Pharmacy program;
  • Earn a semester grade point average of 3.5 or higher;
  • Have completed at least 12 graded semester hours; and
  • Not have any Incomplete (I) or Not Recorded (NR) grades at the end of the semester.

Withdrawal from the College of Pharmacy

Manchester University regards the registration of a student as a contractual agreement. For this reason, special procedures must be followed in the event a student withdraws from a program at Manchester University. Any student considering withdrawal from the College of Pharmacy for any reason after the beginning of classes initiates the process by having an interview with a member of the College of Pharmacy Office of Student Affairs staff. A form obtained from that office must be completed with signatures from the associate dean of student affairs, student financial services, and registrar’s offices.  Before withdraw is finalized and official the student must meet with the Dean of the College of Pharmacy and return all Manchester property to the Office of Student Affairs; this includes but is not limited to the Manchester-issued computer, photo identification card, and any keys issued to the student. 

Refund Policy

Refund Tuition/Fees
In the case of official withdrawal from the University, a refund, less a withdrawal charge, is made according to the following schedules:

Fall and/or spring semester refund schedule

  • Withdrawal before the official start of classes: 100 percent refund  
  • Withdrawal during the first and second weeks: 75 percent refund
  • Withdrawal during the third and fourth weeks: 50 percent refund
  • Withdrawal during the fifth and sixth weeks: 25 percent refund
  • Withdrawal after the sixth week: No refund

Progression in the Doctor of Pharmacy Program

  • A student must complete all required courses with a grade of C or better (or P) to progress in the program.  Students must also complete all designated non-course requirements (e. g. service learning, portfolio activities, etc.) to progress.
  • A student must complete all required courses in the first three professional years with a grade of C or better (or P) to progress to Advanced Pharmacy Practice Experience (APPE) rotations.
  • A student who fails to pass the same required course or rotation twice will be disqualified from the program.
  • A student must complete all required coursework within six years of admission into the program.  Remediation, leaves of absence, withdrawals (medical or otherwise), and progression problems shall be included within the six-year period.   A student shall be withdrawn from the program when it is determined by the Academic Standards and Progression Committee that the student will not be able to meet the six-year requirement.
  • A disqualified student will be unenrolled from all coursework at the College and not permitted to enroll in future coursework.  The student may re-apply in the future through the usual College application process but will receive no credit for past coursework.

Academic Appeal Process

  • Any student who wishes to appeal an assignment grade, exam grade, or course grade (including post-remediation course grade), may initiate an appeal with the faculty member assigning the grade.  For example, assignment grades should be appealed to the instructor, and course or exam grades should be appealed to the course coordinator.
  • All appeals must be made in writing and within 3 working days of the communication of the grade. 
  • Committee members who are course coordinators for the course in discussion should recuse themselves from discussions and decisions affecting that course.
  • The Committee chair will notify an alternate member designated to replace excused or absent committee members.  Alternates should replace colleagues from the same department.
  • Subsequent appeals should be made to the next higher level of appeal, in the following order: course instructor, course coordinator, ASP Committee, Dean of the College of Pharmacy.  The faculty member, ASP Committee, or Dean will review the merits of the appeal and respond to the student within 3 working days upon receiving the appeal.  The student may choose to accept the decision or appeal it further.  The decision of the Dean will be final.
  • Academic progression appeals regarding disqualification from the program should be made to the Academic Standards and Progression (ASP) Committee. 

Academic Probation

The Academic Standards and Progression (ASP) Committee reviews the progression of all program students each semester.

  • A student will be placed on academic probation when one or more of the following occurs:
    • The student is in remediation for a course.
    • The student’s cumulative GPA for all professional courses falls below 2.0.
  • During the time a student is on academic probation:
    • The student may not participate in University and College-related extracurricular activities, including student organizations or events other than those required by the college.
    • The student may not hold elected office in any student organization.
    • Other limitations may be recommended by the AS&P Committee.
    • If a second event which would place the student on academic probation occurs (see #1 above), the AS&P Committee will take appropriate action up to and including disqualification from the program.
  • A student may be removed from  academic probation when the following occurs:
    • The student successfully completes remediation of the course.
    • The student passes the course which was previously failed.
    • The student’s GPA rises above or equal to 2.0.
    • The student complies with any additional requirement of the ASP Committee.

Remediation

  • General
    • Remediation is a second opportunity for a student to demonstrate the achievement of course outcomes that were not satisfactorily demonstrated during the semester.  It is intended, where possible, to keep a student on track for progression in the program.
    • Role of the Academic Standard and Progression Committee with regard to remediation:
      • Provide guidance and education for course coordinators and faculty in development of remediation assignments and assessments
      • Ensure fairness of remediation plans for students
      • Monitor compliance with policies and procedures
      • Communicate with course faculty and faculty mentors
  • Guidelines for development of remediation plans
    • The course coordinator, in consultation with the course faculty, will develop a plan of remediation for each student.  This plan should include:
      • Content, including course outcomes and specific topic areas or assignments which need to be remediated
      • Learning activities to be undertaken
      • Assessments to determine achievement of course outcomes
      • Criteria for passing remediation
    • The types of assessments (e.g. exam, project, paper), rigor, and criteria for passing must be consistent with those performed during the semester.
    • The specific content assessed in remediation may differ from student to student based on each student’s performance in the course.
    • The course faculty will determine criteria for passing remediation.
    • The course faculty may consult with the Directors of Assessment and Instructional Design, as appropriate, in developing the remediation plan.
    • Students may not appeal entry into remediation or the assignment of a remediation plan.
    • Remediation activities will normally occur during winter break for a Fall semester course, or summer break for a Spring semester course; however, other timelines may be considered on a case-by-case basis.
    • Remediation must be completed within six weeks of the end of the semester.  The end of the semester is defined as the end of the final exam period for that semester.
  • Implementation of remediation
    • Course coordinators and faculty are expected to begin the remediation process promptly at the end of the semester.
    • As soon as a course coordinator has determined that a student will fail a course (even if before the end of the semester):
      • The coordinator will notify the chair of the Academic Standards and Progression (ASP) Committee and the Associate Dean for Academic Affairs immediately. 
      • The coordinator will notify the student that the student will remediate the course.
      • The Associate Dean for Academic Affairs will notify the student’s faculty mentor that a mentee is in remediation.
    • Within 5 business days after the end of the semester, or as soon as possible:
      • The course coordinator will ask necessary course faculty to meet with the student regarding areas of remediation.
      • The course faculty will meet with students, and report their remediation recommendations to the coordinator.
      • The coordinator will assemble a plan of remediation for each student and forward the plan to the Academic Standards and Progression Committee.
    • Within 10 business days after the end of the semester, or sooner if possible:
      • The Academic Standards and Progression Committee will review each student’s plan for remediation within two business days of receipt. 
      • Committee members who are course coordinators for a remediated course should recuse themselves from discussions and decisions regarding remediation plans for that course.
      • The Committee chair will notify an alternate member designated to replace excused or absent committee members. Alternates should replace colleagues from the same department.
      • If the Committee has questions or concerns about the remediation plan, the Committee will:
        • Communicate these concerns with the course coordinator in writing;
        • Meet with the course coordinator to discuss the plan;
        • Decide whether to provide additional guidance to the course coordinator;
        • Provide guidance and suggestions to the course coordinator;
        • Review the alternative remediation plan based on this guidance.
      • The Committee will inform the course coordinator in writing of the approval of the remediation plans.
      • Upon approval of the remediation plan the course coordinator will communicate this with students and implement the remedial course of study.
      • The final remediation plan will be signed by the course coordinator, student, and Associate Dean for Academic Affairs.
      • Faculty mentors will make an appointment to meet with their mentees in remediation, and report a summary of this meeting to the course coordinator by email.
  • During remediation
    • As stated in the section “Academic Probation,” students in remediation will be placed on academic probation until satisfactory completion of remediation.
    • The course coordinator will record a grade of NR (not recorded) with the registrar during remediation.
    • The course coordinator will submit a written report on the progress of remediation to the Academic Standards and Progression Committee at 4 weeks, and a final report at 6 weeks.
  • Conclusion of remediation
    • When remediation is complete, the course coordinator will notify the student and submit a grade of C (or P) to the registrar.
    • If remediation is not completed satisfactorily, or within 6 weeks of the end of the semester, the student will receive a grade of F (or NP).
    • For students who must repeat courses, the Academic Standards and Progression Committee will recommend a course of study.  The student and the Dean will sign off on the future course of study.
  • Advanced Pharmacy Practice Experiences
    • Students who do not successfully pass an advanced pharmacy practice experience (APPE) must repeat the rotation at a time and site determined by the Office of Experiential Education.  The repeated rotation must be of the same type (advanced institutional, advanced community, acute care, ambulatory care, elective) as the failed rotation. The rotation must be repeated as soon as feasible, considering site, preceptor, and student schedules.
    • A grade of NP will be recorded for the failed rotation.
    • The plan for the repeated rotation should be submitted to the ASP Committee within five business days of the conclusion of the failed rotation.
    • The ASP Committee will follow the same procedure as outlined in 3.d. above.
    • A student who fails two APPE’s will be disqualified from the program.
  • Remediation limits
    • A student who must remediate three or more courses in one semester will be disqualified from the program.
    • Remediation is not permitted for the same course twice.  If a student unsuccessfully remediates a required course, and then subsequently fails the same course, that student will be disqualified from the program.
    • Students may not undergo remediation for more than four courses during the length of the program.  Students who are required to remediate more than four courses will be disqualified from the program.

College of Pharmacy Honor Code

Students are expected to abide by the general principles of academic integrity and a defined code of conduct representing the College of Pharmacy.  The Honor Code provides the framework to communicate the integrity and professionalism of all members of the College of Pharmacy (students, faculty, staff, and administration) community pertaining to academic training, as well as behaviors inside or outside of the classroom, that are deemed essential characteristics of a professional.  The Honor Code will consist of two primary articles: academic integrity and unprofessional behavior.

Academic integrity will feature six violation categories: cheating, plagiarism, facilitating academic dishonesty, abuse of academic materials, stealing, and lying.  Unprofessional behavior will feature three categories of conduct: within the College, in experiential rotation settings, and within the Profession.

Students will affirm the Honor Code during new student (P1) orientation and the White Coat Ceremony.  Students will attest to this affirmation by signing the Honor Code.  Students will reaffirm the Honor Code throughout their academic program, specifically prior to each course examination.  The Honor Council will address violations of the Honor Code and other complaints against Doctor of Pharmacy students.

The entire Honor Code process may be found in the College of Pharmacy Student Handbook. 

Graduation and Commencement

Students expecting to complete all requirements by May commencement must submit the Graduation Application to the Office of the Registrar by Dec. 1 of the final year of attendance. A Letter of Completion indicating fulfillment of requirements for a degree to be conferred later will be supplied when needed for employment, graduate study or other purposes when all requirements are completed.

National and State Licensure Exams
Upon graduation students will be required to take the North American Pharmacist Licensure Examination (NAPLEX) and the Multistate Pharmacy Jurisprudence Examination (MPJE) passing both exams to obtain licensure.

  • The NAPLEX, or North American Pharmacist Licensure Examination, measures a candidate’s knowledge of the practice of pharmacy. It is just one component of the licensure process and is used by the boards of pharmacy as part of their assessment of a candidate’s competence to practice as a pharmacist.  For more information on the NAPLEX exam, visit http://www.nabp.net/programs/examination/naplex/.
  • The MPJE, or Multistate Pharmacy Jurisprudence Examination, combines federal- and state-specific questions to test the pharmacy jurisprudence knowledge of prospective pharmacists. It serves as the pharmacy law examination in participating jurisdictions. Among other things, the MPJE tests candidates on (visit http://www.nabp.net/programs/examination/mpje/)
    •  Legal aspects of pharmacy practice, including responsibilities with regard to the distribution and dispensing of pharmaceuticals and for the care of patients
    • Licensure, registration, certification, and operational requirements
    • Regulatory structure and terms of the laws and rules that regulate or affect pharmacists, pharmacies, manufacturers, and distributors

Advising, Mentoring and Student Success

Pharmacy S.M.A.R.T. Program
This program is a multi-faceted approach to supporting the success of all pharmacy students.  A variety of services and programs have been implemented to support the mission and goals of Manchester University College of Pharmacy:

  • S - StudentWorks – scheduled professional development workshops throughout the academic year focusing on issues such as time management, study techniques, etc.
  • M - Faculty Mentoring Program – each student will have a faculty mentor throughout their time in the program, serving as a valuable information and communication resource
  • A Academic Support - includes programs, resources, and structures that promote all members of the community to learn efficiently and effectively,  develop effective study strategies, and develop the critical thinking skills necessary to succeed academically.
  • R - Referral System – an online system that provides an opportunity for concerned members of the College of Pharmacy community to reach out and offer help and assistance to students in the program.
  • T - TeamWorks – Students will become more aware of the importance of team work through the annual creation of working teams within each class.  These teams will be used throughout the academic year in most courses.

Academic Check

  • Purpose
    • The purpose of Academic Check is to identify students in academic difficulty early in the semester, address any academic issues, and provide counseling and resources to help students succeed in the program.
  • Process
    • Academic Check will take place approximately 1/3 of the way through each course in the first three years of the program.  The Office of Academic Affairs will determine the exact dates each semester based on overall exam and assignment schedules.
    • The Associate Dean for Academic Affairs will email all course coordinators requesting a list of students whose course average to date is below 75%.
    • The Associate Dean for Academic Affairs will email all identified students and their mentors informing them of their performance.
    • Each student will be required to do the following:
      • Students will schedule meetings with course faculty and the faculty mentor through the Office of Academic Affairs.
      • Complete a self-reflection statement which includes an assessment of academic performance, possible reasons, and ideas for ways to improve; email this statement to the faculty mentor and course coordinators prior to the scheduled meeting.
      • Meet with the faculty mentor, as outlined below.
      • After meeting with the faculty mentor, meet with the course coordinator, as outlined below, for each course in which the student is experiencing having academic difficulty.
      • Follow up with the faculty mentor or course coordinator in any way deemed necessary.
      • Students who do not comply with these meetings will be required to meet with the Associate Dean for Academic Affairs and the Associate Dean for Student Affairs.
    • Faculty Mentor meeting
      • Students will be required to make an appointment to meet with their faculty mentor within one week of the email from Academic Affairs. The student is responsible for contacting the Office of Academic Affairs to schedule this meeting.
      • Students must send a self-reflection statement as outlined above to the mentor (using a standard template) prior to this meeting.
      • During the meeting, the mentor should discuss the student’s academic performance, any possible reasons for it, and an action plan consisting of behaviors the student will adopt and any follow up necessary.
      • The faculty mentor will report the results (appropriate student information, plans of action) of this meeting to the necessary course coordinators.
      • The faculty mentor should keep documentation of all Academic Check meetings.
      • Follow up should be scheduled as needed.
    • Course coordinator meetings
      • Within one week of meeting with the faculty mentor, the student must meet with the course coordinator (or delegate) for each course required. The student is responsible for contacting the Office of Academic Affairs to schedule these meetings.
      • The course coordinator should review the student’s self-reflection and the faculty mentor report prior to the meeting.
      • Based on this information, the course coordinator should discuss any course-related issues with the student.  Reinforcement of, or additions to, the student’s action plan may be necessary at this point.
      • The course coordinator should keep documentation of all Academic Check meetings.
      • Follow up should be scheduled as needed.
  • Oversight
    • The Academic Standards and Progression Committee will have oversight of the Academic Check process.
    • The Committee will review data generated by Academic Check, and the effectiveness of the Academic Check process, each semester.
    • The Committee will develop forms and faculty development programs needed for successful implementation.

Privacy and Student Records

Manchester University College of Pharmacy fully complies with the Family Educational Rights and Privacy Act of 1974, as Amended (FERPA), which establishes that a post-secondary student has the right to inspect and review his or her academic records, and prohibits outside parties from obtaining the information contained in these records without the student’s written consent. However, a student may waive the right to review certain confidential information contained in his or her file.
The University collects, records and uses information about students to carry out its educational mission. The University recognizes its responsibility for protecting the privacy rights of students regarding their academic and personal records.  Students are provided access to information contained in their own official education records, a procedure for correction or deletion of inaccuracies found in their records, and a degree of control over the release of information from their records.

Records of students and graduates are maintained in accordance with all applicable federal and state laws. The Registrar is responsible for maintaining and updating student files, which include application materials, transcripts from previously attended institutions, grades, and information related to academic and clinical performance in all phases of coursework. Faculty and administration have access to student files for legitimate educational purposes only.

Certain items of personal information are considered directory information and may be published without students’ permission. Directory Information items include name, dates of attendance, degrees earned, local and home address, e-mail address, phone number, major, participation in officially recognized activities and sports, height and weight and honors received.

A student has the right to request in writing, prior to the first day of classes of any semester, that any item listed as directory information not be released without his/her consent.

Procedures for student access to records may be obtained from the Office of the Registrar.

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