Careers at Manchester - Staff Openings

Megan Flinn
Megan Flinn, custodial supervisor

 

 


Position:  Men’s and Women’s Head Tennis Coach 

Department:  Athletics 

Campus:  North Manchester 

Position overview:  Reports to the Director of Athletics and is fully responsible for his/her sport including all aspects of coaching, eligibility, budgeting, scheduling, and recruiting.

Essential job functions: 

  • Represent the Department of Athletics in an appropriate and professional manner at all times.
  • Abide by the rules for the sport of the NCAA, HCAC, and Manchester University at all times.
  • Fully responsible for coaching designated athletic team, including the traditional season and non-traditional season.
  • Attendance at athletic department meetings as available.
  • Certification in CPR w/AED & First Aid.
  • Recruiting, including:
    • Take the NCAA Division III Rules Test online.
    • Recruitment of student-athletes with a commitment to academic success.
    • Provides annual recruitment plan to athletic recruiting coordinator.
    • Maintain satisfactory retention rate for the tennis program.
  • Team Management, including:
    • Determines goals and objectives for sport within the philosophy of the institution.  A written copy may be requested by the Director of Athletics.
    • Organizes and conducts practice sessions.
    • Insures appropriate safety precautions during practice, games and team travel.
    • Cooperation with the Athletic Training staff by submitting practice schedules, game schedules, and complete roster information in a timely fashion.
    • Works with the Sports Information Director in regard to team pictures, news releases, and statistical reporting.
    • Works with Director of Athletics or Assistant Director of Athletics on scheduling and travel details.
    • Works with Director of Athletics on field or court preparations and insures facilities are set up.
    • Arrange for alternate eating plans if practice times conflict with food service schedule.
    • Establishes guidelines for proper conduct of athletes on trips.
    • Recommends athletes for awards.
    • Provides adequate feedback and evaluation to student athletes as to potential, progress, and performance.
    • Responsible for driving University owned vehicles to away competitions.
    • Complete end of season reports.
  • Eligibility, including:
    • Furnishes a list of team members for eligibility clarification before preseason, after preseason and at the end of the year.
    • Monitors athletes’ eligibility during season.
  • Budget, including:
    • Prepares the initial budget for the particular sport.
    • Orders equipment for the particular sport though established procedures.
    • Completes a yearly inventory.  Issues, collects and stores all equipment.  Arranges for equipment repair. 

Qualifications: 

  • Minimum bachelor’s degree in related field or comparable experience, advanced certification preferred.
  • CPR/AED First Aid Certification required (available on-site).

Work schedule:  This is a twelve (12) month, part-time position.  Travel is required and includes flexible works hours, especially in-season.  Monday through Friday, with weekends required. 

What we offer:  We offer competitive pay and the opportunity to serve in a dynamic educational environment. 

Salary range:  $11,830 per year 

To apply:  Review of applications begins immediately and will continue until the position is filled. Apply online via ADP and upload a cover letter and resume with your completed employment application. Questions can be emailed to Jenny Steele, employment coordinator. 

 

Manchester University is an equal opportunity employer.

Applicants who further diversify our faculty and staff are warmly welcome.

 

 


 

Position:  Director of the CARE (Creating a Responsible Environment) Initiative   

Department:  Student Experience 

Campus:  North Manchester 

Position overview:  The Director of the CARE Initative will provide day-to-day management and oversight of the Department of Justice, Office of Violence Against Women (OVW) Grant, awarded to Manchester University in 2016 and ending in October 2019. The director will oversee and implement intervention and prevention activities for the campus community to address issues of violence against our community including sexual assault, dating/domestic violence, and stalking on campus. The director will help to improve coordination among campus administrators, university safety personnel, and local law enforcement to reduce domestic violence against woman and develop or adapt population-specific strategies and projects for victims of sexual assault, dating/domestic violence, and stalking for underserved populations on campus.  

 

Essential job functions:  Responsibilities include, but not limited to the following:

  • Expand current education programs to include more comprehensive information about SA/DV/DV/S, which will address topics ranging from what SA/DV/DV/S is to how to assist victims of SA/DV/DV/S crimes
  • Enhance current education about policies, procedures, and reporting for students, faculty, and staff.
  • Create and track discipline-specific training for faculty, key staff, Resident Assistants, Hall Directors, Health Assistants, Safety Officers, and Conduct Hearing Officers.
  • Explore opportunities to use technology to educate and reach students and increase visibility about programs, activities and  campus and community resources
  • Formalize existing external partnerships and build new relationships with victim services providers and law enforcement agencies.
  • Improve clarity about the services available in the area, and what is provided, to better identify overlaps and gaps and to improve marketing and communications for all parties.
  • Work with college student populations, multicultural and LGBTQ+ violence prevention programming with emphasis on intimate partner violence, sexual assault and stalking and develop population-specific discussion groups for students.
  • Serve as primary point of contact for the CARE initiative, including connections with the OVW and their technical assistance providers
  • Coordinate grant activities, including new or expanded training programs for university safety officers, student experience staff, new and transfer students, university conduct board officials and the Coordinated Community Response team
  • Lead MU and its partners through the assessment and development phase of the grant and develop a detailed timeline for activity implementation using the guidance provided by OVW
  • Ensure the grant and programs outcomes are tracked within the guidelines of the grant
  • Schedule and organize Coordinated Community Response meetings, including communications and facilitation
  • Keep records and tracking data related to participation in campus trainings by students, faculty, staff, and others
  • Strengthen relationships with community partners.
  • Complete monthly and quarterly grant reporting and evaluation activities
  • Attend mandatory OVW technical assistance and training meetings, in state and out of state travel required.

Qualifications: 

  • Bachelor’s degree in higher education, psychology, public health, human services, criminal justice, social work, or social sciences or related field; Master’s degree preferred
  • Minimum of two (2)  years of full-time experience in the field of victim services and a knowledge and understanding of the dynamics of interpersonal and sexual violence and related issues on a college campus
  • Demonstrated ability to develop small- and large-scale programs based on population needs identified through needs assessment and climate surveys.  Ability to develop, implement, market, and assess engaging and interactive campus programs and events
  • Experience working with college student populations, multicultural and minority programming.
  • Ability to interact with college students in a non-judgmental manner
  • Experience developing and facilitating educational workshops and training sessions to diverse audiences on sensitive topics, including for faculty and staff
  • Strong verbal and written communication skills; organizational and time management skills; demonstrated computer proficiency (word processing, spreadsheet, and database systems);  comfort working both independently and as part of a team; experience in public speaking and public relations
  • Current knowledge of principles/practices in primary prevention, bystander intervention on campus, student development, multicultural competence, and understanding of federal and local laws pertaining to interpersonal and sexual violence on a college campus.
  • Demonstrated skill in managing difficult and complex situations involving students, parents, staff, faculty, University Safety and community organizations
  • Must have highest standards of integrity and ethics in both performance and behavior
  • Flexibility to work in structured and unstructured learning environments and to interact as a team member with professional and administrative staff members
  • Collaborative work style with self-­directed initiative and presentation skills.
  • Position requires the successful completion of a background check after conditional offer extended.
  • Professional appearance and the ability to interact effectively with persons at all organizational levels are essential.
  • Must possess the ability to multitask and coordinate multiple office activities simultaneously while completing assigned tasks in an accurate and timely manner. 
  • Experience working with underserved and at-risk populations preferred.

Work schedule:  This is a full time, exempt position. Forty (40) hours per week (8:00 A.M.-5:00 P.M. M-F) will be the general rule.  However, depending on the project cycles and workflow demands of the grant, additional hours or workday schedule changes may be required occasionally. 

What we offer:  We offer competitive pay and the opportunity to serve in a dynamic educational environment. 

Salary range:  $42,000 - $47,000 

To apply:  Review of applications begins immediately and will continue until the position is filled. Apply online via ADP and upload a cover letter and resume with your completed employment application. Questions can be emailed to Jenny Steele, employment coordinator. 

 

Manchester University is an equal opportunity employer.

Applicants who further diversify our faculty and staff are warmly welcome.

 


 

Academic Career & Executive Search is pleased to assist Manchester University in its search for a

Vice President for Student Affairs.

 

The newly redefined position of Vice President for Student Affairs (VPSA) serves as the chief student affairs and retention officer for the University. This is an exciting opportunity to define a new role and provide executive-level leadership and vision for a comprehensive range of programs and services aimed at developing and retaining students positioned to grow into their best selves. The position reports directly to the president.

As a key member of the President’s Cabinet, the VPSA participates in all institution-wide planning, embraces the University’s mission, and supports its goals to meet the needs of a diverse student population and create a learning environment focused on student success.

The primary role is planning and directing all student affairs and services programs: student success, success advising, first-year transition programming, residential life, student conduct, campus safety, health and wellness services, counseling services, multicultural services, career services, volunteer services, religious life and student activities and leadership development.

The VPSA also cultivates and fosters communication with students, parents, faculty, community agencies and the public through participation in community organizations, student organizations, and other entities which address student concerns and encourage overall institutional growth.

The ideal candidate will:

  • Demonstrate ability to increase first- and second-year student retention
  • Have a track record of managing large departments
  • Be able to lead innovative, high-quality and student-centered approaches to student success in curricular and co-curricular experiences
  • Embrace executive-level leadership, strategic planning, oversight, and coordination of student affairs departments
  • Possess knowledge of institutional Title IX programming, investigations and Title IX policies and procedures maintenance
  • Be able to communicate effectively with student leaders to promote positive student relations
  • Be a strong advocate of meeting student’s non-academic, extra-curricular, and co-curricular needs
  • Be comfortable with assessing and using data to drive decisions
  • Be a change-maker and adept at leading through change
  • Understand the needs of first-generation students
  • Have current knowledge of higher education research and best practices
  • Be people-centered with a sense of humor
  • Be skilled at long‐range program planning and creating and implementing new initiatives
  • Possess conflict-resolution skills
  • Be adept at developing collaborative relationships with internal and external constituencies
  • Have polished oral and written communication and presentation skills
  • Have effective team-building and team-management skills
  • Reflect strong intercultural and diversity competencies demonstrated through development and/or support of programs supporting diversity, including gender and sexual orientation
  • Be highly self-directed, well-organized, detail-oriented and focused on results
  • Have the ability to work with and nurture a diverse workforce in a diverse community
  • Be able to balance a personal schedule with workload demands

Primary Responsibilities:

  • Executive-level leadership, strategic planning, oversight and coordination of all student affairs departments including programming, policy development, personnel, facilities and financial management
  • Leadership and guidance implementing innovative high-quality and student-centered approaches to student success in curricular and co-curricular experiences. Examples are: residential life, multicultural activities, student activities and events, student clubs and organizations, student government, first-year transition programming, student conduct, counseling, accommodation of disabilities, career and skill counseling, placement services, and retention-focused activities
  • Advance and enhance activities increasing first- and second-year student retention at or above the strategic planning goals
  • Work with colleagues on all campuses to ensure delivery of correct services to all student groups
  • Verify that student affairs program is effective, innovative, proactive, anticipatory and responsive to student and community requirements with periodic program, service, procedures and policies evaluations
  • Utilize analytics and data to design, develop and implement inventive, effective student engagement and retention programs and services
  • Ensure institutional policies and practices assure fair and equitable student treatment
  • Confirm all student affairs programs and services follow state and federal laws and University policies
  • Attend and participate in student programming and other campus and leadership activities
  • Serve as a member of the President’s Cabinet
  • Other duties as assigned

 

Required Qualifications:

  • Master's degree in a relevant discipline
  • Proven record of increasing undergraduate retention
  • Five (5) to eight (8) years of successful higher education student affairs experience with a pattern of increased responsibilities; senior administrator experience in student affairs preferred
  • Experience in long‐range program planning, including successfully developing and implementing new initiatives
  • Demonstrated positive leadership in developing collaborative relationships with internal and external constituencies
  • Polished oral and written communication and presentation skills
  • Effective team-building and team-management skills
  • Highly self-directed, well-organized, detail-oriented and comfortable completing tasks with a minimum of direct supervision
  • Ability to work with and nurture a diverse workforce in a diverse community
  • Successful experiences in conflict resolution
  • Must be able to work a flexible schedule to meet occasional seasonal demands of workload

Preferred Qualifications:

  • Research or professional doctorate in a related discipline
  • Multi-campus administrative experience

About Manchester University:

Manchester University (MU) is an independent liberal arts university in North Manchester, Indiana, and offers more the 60 undergraduate programs, several master’s programs and a Ph.D. in pharmacy in four colleges. Its mission is to “graduate persons of ability and conviction who lead principled, productive and compassionate lives that improve the human condition.” The University has 1,600 students from 28 states and 20 countries. The University supports two campuses with 73 percent of students in North Manchester. The Fort Wayne campus offers the pharmacy program. MU is ranked eighth in the Midwest in the "Great Schools, Great Price” category in U.S. News & World Report 2019 guide. Princeton Review ranks MU as a “best in the Midwest” and received a “Best College” ranking for 25 years running.

MU creates a caring environment for students. Faculty and staff enjoy small institution intimacy in a well-supported, collaborative, collegial environment throughout both campuses. Individuality and diversity are valued.

About North Manchester:

North Manchester is 35 miles from Fort Wayne with a population of 6,303. The quiet and safe community boasts home prices well below the national average, low property taxes and a very affordable cost of living. The charming town features trees and Victorian architecture, and has excellent public schools, a beautiful public library and a modern aquatics and fitness center. The Firehouse is a popular venue for musicians and community theater, and “mom and pop” restaurants serve a range tastes from Hoosier comfort food to authentic Mexican.  The nearby community of Wabash is home to the Honeywell Center for performing arts and the Eagles Theatre for movies and community performing arts. Several public golf courses are within a few miles of town and, for the outdoor enthusiast, there are rivers, lakes and reservoirs for fishing, swimming, boating, and water sports, as well as numerous hiking trails. For shopping, more restaurants and entertainment, Fort Wayne, Warsaw and Huntington are popular destinations within easy driving distance. 

Application Instructions:

Applications are reviewed as they are received and should include a cover letter and CV. Please do not email applications. You must apply directly at:  https://acesrch.applicantstack.com/x/detail/a21esjyyo0zz

Inquiries, referrals and nominations are treated confidentially and can be sent to: Jennifer Muller, Academic Career & Executive Search at Jennifer@ACESrch.com or call 860-740-2600.

 


 

Position:  Women’s Volleyball Head Coach 

Department:  Athletics 

Campus:  North Manchester 

Position overview:  The Women’s Volleyball head coach is responsible leading a successful Women’s Volleyball program at Manchester University.  This will include managing all aspects of coaching, eligibility, recruitment, retention, budget and scheduling. The Women’s Volleyball head coach is also responsible for fundraising for the Women’s Volleyball program and instructing physical ESAT up to six hours per academic year based on other duties assigned.  The Women’s Volleyball head coach will manage a staff of assistant Women’s Volleyball coaches.   

Essential job functions: 

  • Eligibility, including:
    • Furnishes a list of team members for eligibility clarification before preseason, after preseason and at the end of the year.
    • Monitors student-athletes’ eligibility during season.
      • Works with the Student Success Center to coordinate support for student-athletes.
  • Recruiting, including:
    • Recruitment of student-athletes with a commitment to academic success.
    • Supervise and coordinate athletic recruiting efforts with assistant coaching staff and admissions counselors.
    • Provide an annual recruitment plan to athletic recruiting liaison.
    • Report on the recruitment plan.
  • Retention, including:
    • Work with the Athletic Director to establish retention programs and retention rates for the Women’s Volleyball program.
    • Maintain satisfactory retention rate for Women’s Volleyball program.
    • Track retention rates within the Women’s Volleyball program.
      • Benchmark internally, within the University, and
      • Externally, with other NCAA Division III schools.
    • Report on retention progress for the Women’s Volleyball program.
  • Budget, including:
    • Prepares the initial budget request.
    • Orders equipment through established procedures.
    • Arranges team transportation, makes hotel reservations and organizes team meals on off-campus trips.
    • Completes a yearly inventory.  Issues, collects and stores all equipment.  Arranges for equipment repair.
  • Coaching, Scheduling and Team Management, including:
    • Determines goals and objectives for sport within the philosophy of the institution. 
    • Organizes and conducts practice sessions.
    • Insure appropriate safety precautions during practice, games and team travel.
    • Cooperation with the Athletic Training staff by submitting practice schedules, game schedules, and complete roster information in a timely fashion.
    • Works with the Sports Information Director in regard to internal and external publicity.
    • Works with Director of Athletics or Assistant Director of Athletics on scheduling and travel details.
    • Works with Director of Athletics on field or court preparations and insures facilities are set up.
    • Arrange for alternate eating plans if practice times conflict with food service schedule.
    • Establishes guidelines for proper conduct of student-athletes.
    • Recommends student-athletes for awards.
    • Evaluates assistant coaches yearly and recommends any changes to Director of Athletics.
    • Provides adequate feedback and evaluation to student-athletes as to potential, progress, and performance.
    • Responsible for driving University owned vehicles to away competitions.
    • Complete reports as required in for the athletic department.
    • Ability to represent the Athletic Department in an appropriate and professional manner at all times.
      • Ability to abide by the rules for the sport of the NCAA, HCAC, and Manchester University at all times.
      • Ability to attend athletic staff meetings, mandatory student-athlete programs, admissions events, sports banquets and athletic fundraising activities.
      • Ability to communicate professionally and effectively.

Qualifications: 

  • Master’s degree preferred, bachelor’s degree required. 
  • Five years coaching experience preferred.
  • Experience in NCAA Division III athletics preferred, as a coach or student-athlete. 
  • Successful completion of the NCAA Division III Rules Test.
  • CPR/AED First Aid Certification required (available on-site).
  • Willingness to enhance professional growth by attending clinics and workshops as well as belonging to national and state coaching associations.

Work schedule:  This is a full-time, twelve (12) month, exempt position.  Travel is required and includes flexible work hours, especially in-season.  M-F with weekends required. 

What we offer:  We offer competitive pay and the opportunity to serve in a dynamic educational environment. 

Salary range:  $35,000 - $45,000 

To apply:  Review of applications begins immediately and will continue until the position is filled. Apply online via ADP and upload a cover letter and resume with your completed employment application. Questions can be emailed to Jenny Steele, employment coordinator. 

 

Manchester University is an equal opportunity employer.

Applicants who further diversify our faculty and staff are warmly welcome.

 

 


 

Position:  Accounts Payable Specialist 

Department:  Financial Services 

Campus:  North Manchester

Position overview:  Responsible for disbursing University funds for business-related services and goods, maintaining records of disbursements, and preparing related year-end tax forms.

Essential job functions:  Responsibilities of the position include, but are not limited to, the following:

  • Reviews all invoices, check requests, and travel expense reports for appropriate authorization.
  • Reviews all approved purchasing card statements for accuracy and appropriate supporting documentation.
  • Reviews the general ledger account coding on all disbursements.
  • Obtains appropriate Office of Financial Services approval on all disbursements before checks are released.
  • Enters vouchers into the general ledger software system.
  • Ensures all disbursements, including student refunds, are made in a timely manner while maintaining good cash management.
  • Mails checks and attachments when appropriate.
  • Downloads positive pay files, e-check payment files and pre-note banking files into the bank website.
  • Maintains appropriate documentation on all disbursements and ensures that payable files are kept current.
  • Reviews vendors’ monthly statements and follows up on open items.
  • Ensures vendor discounts are taken when advantageous.
  • Researches outstanding checks.
  • Researches departmental charges and payments for faculty and staff.
  • Prepares year-end accounts payable accruals.
  • Prepares the accounts payable aging report monthly.
  • Maintains tax report database and prepares year-end 1099s ensuring timely filing.
  • Maintains petty cash fund.
  • Distributes and reconciles cash advances.
  • Maintains software, technology, and regulatory knowledge related to the position. 

Secondary job functions: 

  • Assist Controller and the Office of Financial Services team as needed to meet team goals.
  • Support the University’s mission and strategic initiatives. 

Qualifications: 

  • High School diploma or equivalent.  Post-secondary education/degree strongly encouraged. 
  • Minimum three years accounts payable experience.
  • Must possess outstanding interpersonal skills, both written and oral.  Professional appearance and interaction with all customers is essential.  Customer base includes students, faculty, staff, vendors and members of the community.
  • Must possess a high level of proficiency in word processing and spreadsheet applications.  Microsoft Office experience and understanding required.
  • Must be highly self-directed, well organized, detail-oriented and comfortable working with minimal supervision.
  • Must be able to complete tasks within required time constraints.
  • Must be able to exercise discretion regarding confidential University information.
  • Must be able to work longer to meet deadlines.
  • Must be able to consistently present a positive attitude and contribute to the harmonious team environment.
  • Must possess the ability to multi-task especially within the constraints of the above-described responsibilities.

Work schedule:  This is a full-time, non-exempt position.  The normal schedule will be forty-(40) hours per week, with occasional schedule changes required, depending on workflow demands.

What we offer:  We offer competitive pay and the opportunity to serve in a dynamic educational environment. 

Salary range:  $15.87 - $19.20 

To apply:  Review of applications begins immediately and will continue until the position is filled. Apply online via ADP and upload a cover letter and resume with your completed employment application. Questions can be emailed to Jenny Steele, employment coordinator. 

 

Manchester University is an equal opportunity employer.

Applicants who further diversify our faculty and staff are warmly welcome.

 

 

 


Position:  Administrative Assistant to the Vice President of Health Science Initiatives

Department:  Health Science Initiatives 

Campus:  Fort Wayne 

Position overview:  This position reports to the vice president for Health Science Initiatives and will be responsible for administrative duties that support the work of the vice president.  This includes managing the calendar of the vice president, arranging travel and working with the vice president on presentations and event organization.  This individual will also be responsible for providing high-level, confidential customer support. 

Essential job functions:  Responsibilities include, but are not limited to the following:

  • Provide a high level of customer service, professionalism and communication to those interacting with the vice president’s office via in-person, telephone and email
  • Manage the vice president’s schedule, coordinating external travel and a large volume of meetings across campuses and off-site, obtaining directions as needed to ensure the vice president arrives at off-site meetings on time
  • Provide support to ensure the vice president is well-prepared for all meetings.  This includes obtaining the necessary background information on the meeting nature, participants and research information as needed
  • Attend and participate in occasional meetings with the vice president; taking notes and creating action items to ensure timely follow-up on high priority items
  • Manage the president’s time to include cultivating relationships internally and externally
  • Work closely with the vice president to monitor and complete date-sensitive projects while ensuring timely and effective follow-up of decisions and implementation of projects in support of the University’s strategic goals and initiatives
  • Manage logistical arrangements for meetings, including but not limited to arranging catering, room reservations, material preparation, audiovisual reservations and marketing materials
  • Draft correspondence, reports, materials and data for the vice president
  • Assist in managing complex projects that may include research or developing spreadsheets/databases, and creating PowerPoint presentations
  • Process the vice president’s expenses and reconcile the purchasing card
  • Review forms that come for the vice president’s authorization prior to her signature
  • Manage ADP Time and Attendance for the vice president and her direct reports
  • Accomplish general office responsibilities, including answering phones, managing office mail, greeting guests and ordering office supplies
  • Maintain office files as outlined by the University records retention policy
  • Other duties as assigned. 

Qualifications: 

  • Bachelor’s degree and 5 years of relevant experience or comparable combination of education and experience
  • Proficiency in spoken and written English
  • Basic knowledge of computers including managing a Windows environment, advanced skills in Microsoft Office Suite, telephone, copying, faxing and scanning records
  • Highly proficient in written communication for document composition and proofreading, and possess polished oral communication skills and telephone etiquette
  • Exemplary customer service and communication skills
  • Strong interpersonal skills: ability to interact with all persons
  • Ability to keep confidences and handle confidential information
  • High level of personal integrity
  • Strong organizational, analytical and creative problem solving skills with the ability to multitask and coordinate multiple office activities simultaneously while completing tasks in a timely manner and consistently meeting deadlines
  • Highly self-directed with the ability to work independently on diverse projects and take initiative to implement responsibilities with minimal direction and supervision
  • Strong attention to detail
  • Consistently present a positive attitude and contribute to a harmonious team environment
  • Professional demeanor, appearance and the ability to interact with persons at all organizational levels is essential 

Work schedule:  This is an exempt, full-time position requiring forty (40) hours per week with a minimum schedule of 8 a.m. to 5 p.m., Monday through Friday.  However, depending on the project cycles and workflow demands, additional hours or workday schedule changes may be required. 

What we offer:  We offer competitive pay and the opportunity to serve in a dynamic educational environment. 

Salary range:  $35,000 – $38,000 

To apply:  Review of applications begins immediately and will continue until the position is filled. Apply online via ADP and upload a cover letter and resume with your completed employment application. Questions can be emailed to Jenny Steele, employment coordinator. 

 

Manchester University is an equal opportunity employer.

Applicants who further diversify our faculty and staff are warmly welcome.

 

 

 


 

Position:  Football Assistant Coach 

Department:  Athletics 

Campus:  North Manchester 

Position overview:  The Football assistant coach is responsible for assisting the Football head coach in leading a successful Football program at Manchester University.  This will include assisting in managing all aspects of coaching, eligibility, recruitment, retention, budget and scheduling. The Football assistant coach is also responsible for assisting the Football head coach in fundraising for the Football program, instructing ESAT courses as needed up to two hours per academic year, and Game Day management assignments. 

Essential job functions:  Assist the Head Coach in:

  • Eligibility, including:
    • Furnishes a list of team members for eligibility clarification before preseason, after preseason and at the end of the year.
    • Monitors student-athletes’ eligibility during season.
      • Works with the Student Success Center to coordinate support for student-athletes.
  • Recruiting, including:
    • Recruitment of student-athletes with a commitment to academic success.
    • Supervise and coordinate athletic recruiting efforts with assistant coaching staff and admissions counselors.
    • Provide an annual recruitment plan to athletic recruiting liaison.
    • Report on the recruitment plan.
  • Retention, including:
    • Work with the Athletic Director to establish retention programs and retention rates for the Football program.
    • Maintain satisfactory retention rate for Football program.
    • Track retention rates within the Football program.
      • Benchmark internally, within the University, and
      • Externally, with other NCAA Division III schools.
    • Report on retention progress for the Football program.
  • Budget, including:
    • Prepares the initial budget request.
    • Orders equipment through established procedures.
    • Arranges team transportation, makes hotel reservations, and organizes team meals on off-campus trips.
    • Completes a yearly inventory.  Issues, collects and stores all equipment.  Arranges for equipment repair.
  • Coaching, Scheduling and Team Management, including:
    • Determines goals and objectives for sport within the philosophy of the institution. 
    • Organizes and conducts practice sessions.
    • Insure appropriate safety precautions during practice, games and team travel.
    • Cooperation with the Athletic Training staff by submitting practice schedules, game schedules, and complete roster information in a timely fashion.
    • Works with the Sports Information Director in regard to internal and external publicity.
    • Works with Director of Athletics or Assistant Director of Athletics on scheduling and travel details.
    • Works with Director of Athletics on field or court preparations and insures facilities are set up.
    • Arrange for alternate eating plans if practice times conflict with food service schedule.
    • Establishes guidelines for proper conduct of student-athletes.
    • Recommends student-athletes for awards.
    • Provides adequate feedback and evaluation to student-athletes as to potential, progress, and performance.
    • Responsible for driving University owned vehicles to away competitions.
    • Complete reports as required in for the athletic department.

Qualifications: 

  • Bachelor’s degree preferred, progress toward bachelor’s degree required. 
  • Coaching and/or playing experience preferred.
  • Experience in NCAA Division III athletics preferred, as a coach or student-athlete. 
  • Successful completion of the NCAA Division III Rules Test.
  • CPR/AED First Aid Certification required (available on-site).
  • Willingness to enhance professional growth by attending clinics and workshops as well as belonging to national and state coaching associations.
  • Ability to represent the Athletic Department in an appropriate and professional manner at all times.
  • Ability to abide by the rules for the sport of the NCAA, HCAC, and Manchester University at all times.
  • Ability to attend athletic staff meetings, mandatory student-athlete programs, admissions events, sports banquets and athletic fundraising activities.
  • Ability to communicate professionally and effectively.

Work schedule:  This is a full-time, exempt, salaried position.  This is a twelve (12) month position.  Travel is required and includes flexible work hours, especially in-season.  M-F with weekends required. 

What we offer:  We offer competitive pay and the opportunity to serve in a dynamic educational environment. 

Salary range:  $21,000 

To apply:  Review of applications begins immediately and will continue until the position is filled. Apply online via ADP and upload a cover letter and resume with your completed employment application. Questions can be emailed to Jenny Steele, employment coordinator. 

 

Manchester University is an equal opportunity employer.

Applicants who further diversify our faculty and staff are warmly welcome.

 

 


 

Position:  Payroll Specialist 

Department:  Financial Services 

Campus:  North Manchester 

Position overview:  Perform payroll processing and a variety of administrative tasks for the Office of Financial Services. Ensure compliance with federal and state laws and regulations, University policies, and GAAP.

Essential job functions:  Responsibilities include, but not limited to the following:

  • Process semi-monthly payroll for faculty, staff and students, ensuring accuracy and maintaining strict adherence to payroll deadlines.
  • Complete pre-processing tasks including setting up direct deposits, creating batched pay data, uploading time and attendance data, engaging with supervisors on missed time recording when necessary.
  • Ensure all garnishments, etc. are accurately set up and deducted.
  • Collaborate with Human Resources staff and third-party payroll provider to resolve all payroll issues prior to submitting the payroll for final processing.
  • Download and review semi-monthly and annual reports and filings from the third-party payroll provider.
  • Analyze, investigate, and reconcile payroll discrepancies and respond to inquiries regarding payroll and policies.
  • Submit semi-monthly 403(b) contributions on a timely basis.
  • Prepare monthly payroll related journal entries and reconciliation of payroll related general ledger accounts.
  • Monitor
    and address stale dated checks.
  • Maintain accurate payroll records in accordance with federal and state regulations, University policies and procedures and GAAP.
  • Maintain a strong comprehension of third-party payroll software.
  • Work closely with Human Resources staff to implement new payroll system requirements and revisions.
  • Keep abreast of all new laws and regulations affecting payroll processing, identify payroll best practices and recommend enhancements to current processes.
  • Provide support for the financial audit and the 403(b) audit.
  • Provide support for the compensation budget process.
  • Track unclaimed property and submit as required, following review and approval by the Accountant.
  • Assist with TouchNet marketplace store maintenance.
  • Assist with preparation of gift batches for processing.
  • Assist the Controller and others in the office as needed to meet team goals.
  • Support the University’s mission and strategic initiatives.
  • Document policies, procedures, and workflows for assigned areas of responsibility. 

Qualifications: 

  • High School diploma or equivalency required.
  • Previous payroll experience required. Higher education experience preferred. ADP experience highly preferred.
  • Aptitude for numbers and exceptional commitment to accuracy.
  • Strong interpersonal skills with ability to manage sensitive situations and maintain confidentiality.
  • High level of organizational skills and attention to detail with excellent follow through on every task.
  • Ability to review, analyze, and assess written and electronic data.
  • Ability to learn and use report writing tools and spreadsheets.
  • Willingness to learn new skills.
  • Embrace a positive, creative, collaborative and inclusive team approach.
  • Exhibit a strong customer service orientation.
  • Ability to meet a constant stream of deadlines.
  • Ability to work extended hours to meet occasional seasonal demands of the office. Position responsibilities may require attendance at specific times throughout the year.  

Work schedule:  This is a full-time, non-exempt position.  The normal schedule will be forty (40) hours per week, with occasional schedule changes required, depending on workflow demands.

What we offer:  We offer competitive pay and the opportunity to serve in a dynamic educational environment. 

To apply:  Review of applications begins immediately and will continue until the position is filled. Apply online via ADP and upload a cover letter and resume with your completed employment application. Questions can be emailed to Jenny Steele, employment coordinator. 

 

Manchester University is an equal opportunity employer.

Applicants who further diversify our faculty and staff are warmly welcome.

 

 


Position:  Women’s Soccer Assistant Coach 

Department:  Athletics 

Campus:  North Manchester     

Position overview:  The Women’s Soccer assistant coach is responsible for assisting the Women’s Soccer head coach in leading a successful Women’s Soccer program at Manchester University.  This will include assisting in managing all aspects of coaching, eligibility, recruitment, retention, budget and scheduling. The Women’s Soccer assistant coach is also responsible for assisting the Women’s Soccer head coach in fundraising for the Women’s Soccer program, instructing ESAT courses as needed up to two hours per academic year, and Game Day management assignments. 

Essential job functions:  Assist the Head Coach in:

  • Eligibility, including:
    • Furnishes a list of team members for eligibility clarification before preseason, after preseason and at the end of the year.
    • Monitors student-athletes’ eligibility during season.
      • Works with the Student Success Center to coordinate support for student-athletes.
  • Recruiting, including:
    • Recruitment of student-athletes with a commitment to academic success.
    • Supervise and coordinate athletic recruiting efforts with assistant coaching staff and admissions counselors.
    • Provide an annual recruitment plan to athletic recruiting liaison.
    • Report on the recruitment plan.
  • Retention, including:
    • Work with the Athletic Director to establish retention programs and retention rates for the Women’s Soccer program.
    • Maintain satisfactory retention rate for Women’s Soccer program.
    • Track retention rates within the Women’s Soccer program.
      • Benchmark internally, within the University, and
      • Externally, with other NCAA Division III schools.
    • Report on retention progress for the Women’s Soccer program.
  • Budget, including:
    • Prepares the initial budget request.
    • Orders equipment through established procedures.
    • Arranges team transportation, makes hotel reservations, and organizes team meals on off-campus trips.
    • Completes a yearly inventory.  Issues, collects and stores all equipment.  Arranges for equipment repair.
  • Coaching, Scheduling and Team Management, including:
    • Determines goals and objectives for sport within the philosophy of the institution. 
    • Organizes and conducts practice sessions.
    • Insure appropriate safety precautions during practice, games and team travel.
    • Cooperation with the Athletic Training staff by submitting practice schedules, game schedules, and complete roster information in a timely fashion.
    • Works with the Sports Information Director in regard to internal and external publicity.
    • Works with Director of Athletics or Assistant Director of Athletics on scheduling and travel details.
    • Works with Director of Athletics on field or court preparations and insures facilities are set up.
    • Arrange for alternate eating plans if practice times conflict with food service schedule.
    • Establishes guidelines for proper conduct of student-athletes.
    • Recommends student-athletes for awards.
    • Provides adequate feedback and evaluation to student-athletes as to potential, progress, and performance.
    • Responsible for driving University owned vehicles to away competitions.
    • Complete reports as required in for the athletic department.
    • Ability to represent the Athletic Department in an appropriate and professional manner at all times.

Qualifications: 

  • Bachelor’s degree preferred, progress toward bachelor’s degree required. 
  • Coaching and/or playing experience preferred.
  • Experience in NCAA Division III athletics preferred, as a coach or student-athlete. 
  • Successful completion of the NCAA Division III Rules Test.
  • CPR/AED First Aid Certification required (available on-site).
  • Willingness to enhance professional growth by attending clinics and workshops as well as belonging to national and state coaching associations.
  • Ability to represent the Athletic Department in an appropriate and professional manner at all times.
  • Ability to abide by the rules for the sport of the NCAA, HCAC, and Manchester University at all times.
  • Ability to attend athletic staff meetings, mandatory student-athlete programs, admissions events, sports banquets and athletic fundraising activities.
  • Ability to communicate professionally and effectively. 

Work schedule:  This is a full-time, twelve (12) month, exempt position.  Travel is required and includes flexible work hours, especially in-season.  M-F with weekends required. 

What we offer:  We offer competitive pay and the opportunity to serve in a dynamic educational environment. 

Salary range:  $21,000 

To apply:  Review of applications begins immediately and will continue until the position is filled. Apply online via ADP and upload a cover letter and resume with your completed employment application. Questions can be emailed to Jenny Steele, employment coordinator.

 

Manchester University is an equal opportunity employer.

Applicants who further diversify our faculty and staff are warmly welcome.