Staff Openings at MU

Megan Flinn
Megan Flinn, custodial supervisor

  

 

 

 


Position:  Assistant Vice President for Development 

Department:  Advancement 

Campus:  North Manchester 

Position overview:  Reporting to the Vice President for Advancement, the Assistant Vice President for Development is a departmental leader within the University’s advancement team.   The Assistant Vice President is responsible for managing the fundraising programs and personnel.  In addition, the Assistant Vice President is a leadership gift officer.

Essential job functions:  Responsibilities include, but not limited to the following:

  • Serve as departmental supervisor and administrator. Assist the vice president for advancement in the general administration of the department, including serving as divisional head in the absence of the vice president. Work may include representing the division or middle management staff on interdepartmental committees such as University Council.
  • Provide leadership in the development of a comprehensive fundraising campaign, including oversight of all annual, major, planned, and campaign projects.
  • Manage the development department’s budget.
  • Serve as leadership gifts officer. Qualify, cultivate, solicit, close and steward gifts for an assigned group of major gift donors and prospects of $25,000 or more.
  • Lead the development team in achieving the annual goals of the fundraising program; including leadership gifts and annual giving from individuals, corporations and foundations.
  • Support the implementation of special fund-raising initiatives. Projects may include supporting special events, such as ground breakings and dedications; donor appreciation events; and coordinating the installation of donor recognition items. 
  • Oversee and supervise the design and production of all development material including publications, brochures, web-based, and social media content.
  • Participate in divisional activities that support Manchester University’s mission, vision, and strategic goals.
  • Perform other duties as directed by the vice president for advancement.
  • Maintain all information in a highly confidential manner 

Qualifications: 

  • Bachelor’s degree required, master’s preferred.
  • CFRE preferred, with five or more years’ relevant experience in fund raising, financial planning, or not-for-profit management.
  • Basic knowledge of computers, including fundraising software (Raisers-Edge) and software for word processing, excel, power point and Outlook.
  • Must be highly proficient in written communication for document composition and proofreading purposes and possess polished oral communication skills and telephone etiquette.
  • Professional appearance and the ability to interact effectively with persons at all organizational levels are essential.
  • Must be highly self-directed, well organized, detail oriented, and comfortable completing tasks with a minimum of direct supervision.
  • Must possess the ability to multitask and coordinate multiple office activities simultaneously while completing assigned tasks in an accurate and timely manner. 
  • Confidentiality is a must.
  • Must be able to consistently present a positive attitude and contribute to a harmonious team environment.

Work schedule:  This is a full time, exempt position.  A minimum of forty (40) hours per week (8:00 a.m. to 5:00 p.m., Monday to Friday) will be the general rule.  Frequent workday schedule changes, evenings, weekends and travel will be required to fulfill position requirements.

What we offer:  We offer competitive pay and the opportunity to serve in a dynamic educational environment. 

Salary range:  $81,685 - $99,835 

To apply:  Review of applications begins immediately and will continue until the position is filled. Apply online via ADP and upload a cover letter and resume with your completed employment application. Questions can be emailed to Jenny Steele, employment coordinator. 

 

Manchester University is an equal opportunity employer.

Applicants who further diversify our faculty and staff are warmly welcome.

 


 

Position:  Men’s and Women’s Head Tennis Coach 

Department:  Athletics 

Campus:  North Manchester 

Position overview:  Reports to the Director of Athletics and is fully responsible for his/her sport including all aspects of coaching, eligibility, budgeting, scheduling, and recruiting.

Essential job functions: 

  • Represent the Department of Athletics in an appropriate and professional manner at all times.
  • Abide by the rules for the sport of the NCAA, HCAC, and Manchester University at all times.
  • Fully responsible for coaching designated athletic team, including the traditional season and non-traditional season.
  • Conducts fundraising activities under the guidelines of the Department of Athletics.
  • Should enhance professional growth by attending clinics and workshops as well as belonging to national and state coaching associations.
  • Attendance at coaches’ meetings, mandatory student-athlete programs, admissions events, sports banquets and the Auburn Golf Outing.
  • Certification in CPR w/AED & First Aid.
  • Recruiting, including:
    • Take the NCAA Division III Rules Test online.
    • Recruitment of student-athletes with a commitment to academic success.
    • Supervises and coordinates athletic recruiting efforts with assistant coaching staff and admissions counselors.
    • Provides annual recruitment plan to athletic recruiting coordinator.
    • Maintain satisfactory retention rate for the tennis program.
  • Team Management, including:
    • Determines goals and objectives for sport within the philosophy of the institution.  A written copy may be requested by the Director of Athletics.
    • Organizes and conducts practice sessions.
    • Insures appropriate safety precautions during practice, games and team travel.
    • Cooperation with the Athletic Training staff by submitting practice schedules, game schedules, and complete roster information in a timely fashion.
    • Works with the Sports Information Director in regard to team pictures, news releases, and statistical reporting.
    • Works with Director of Athletics or Assistant Director of Athletics on scheduling and travel details.
    • Works with Director of Athletics on field or court preparations and insures facilities are set up.
    • Arrange for alternate eating plans if practice times conflict with food service schedule.
    • Establishes guidelines for proper conduct of athletes on trips.
    • Recommends athletes for awards.
    • Evaluates assistant coaches yearly and recommends any changes to Director of Athletics.
    • Provides adequate feedback and evaluation to student athletes as to potential, progress, and performance.
    • Responsible for driving University owned vehicles to away competitions.
    • Complete end of season reports.
  • Eligibility, including:
    • Furnishes a list of team members for eligibility clarification before preseason, after preseason and at the end of the year.
    • Monitors athletes’ eligibility during season.
  • Budget, including:
    • Prepares the initial budget for the particular sport.
    • Orders equipment for the particular sport though established procedures.
    • Completes a yearly inventory.  Issues, collects and stores all equipment.  Arranges for equipment repair. 

Qualifications: 

  • Minimum bachelor’s degree in related field or comparable experience, advanced certification preferred.
  • CPR/AED First Aid Certification required (available on-site).

Work schedule:  This is a twelve (12) month, part-time, hourly position.  Travel is required and includes flexible works hours, especially in-season.  Monday through Friday, with weekends required. 

What we offer:  We offer competitive pay and the opportunity to serve in a dynamic educational environment. 

Salary range:  $8,500 per year 

To apply:  Review of applications begins immediately and will continue until the position is filled. Apply online via ADP and upload a cover letter and resume with your completed employment application. Questions can be emailed to Jenny Steele, employment coordinator. 

 

Manchester University is an equal opportunity employer.

Applicants who further diversify our faculty and staff are warmly welcome.

 

 


 

Position:  Safety Officer 

Department:  Student Experience – University Safety 

Campus:  North Manchester 

Position overview:  Reporting to the Director of University Safety, this official of the University serves as an integral member of the Student Experience team, and is responsible for helping maintain a safe and secure learning environment for the campus community.  The University Safety Officer is also responsible for the enforcement of University policies, and regulations.  

Essential job functions: 

  • Patrol the campus and respond with appropriate action in the event of fire, emergency weather conditions, or crimes against persons or property.
  • Assist the director in maintaining liaison between emergency-service providers (police, fire, ambulance services, etc.) and the University.
  • Report violations of laws, University policies, and safety and security hazards to the director.
  • Conduct investigations of crimes and incidents, and complete the required reports.
  • Assist crime victims through the reporting process, and connect with the appropriate resources.
  • Maintain security of all University buildings by checking, securing, opening, and closing buildings according to a schedule provided by the director and other University officials.
  • Provide information to campus visitors upon request.
  • Monitor campus parking areas and roadways, and enforce traffic/parking regulations by issuing tickets, and/or booting/towing vehicles.
  • Provide traffic direction during University events and programs.
  • Provide escort services when requested.
  • Provide unlock services for classrooms, offices and apartments, upon request.
  • Assist motorists with jump starts, unlocks, and/or referrals to locksmiths or tow services when requested.
  • Maintain and update crime and fire logs, and produce a patrol report for each shift.  

Secondary Job Functions

  • Assist in training new safety staff, under the supervision of the director.
  • Assist with the supervision and scheduling of student staff.
  • Assist with programming and training needs for resident and commuter students, and for University employees.
  • Perform other tasks as assigned by the Director of University Safety. 

Qualifications:

  • High school diploma or equivalent required, some college education preferred.
  • Experience in law enforcement or safety and security strongly preferred.
  • Must possess a current driver’s license, with a good driver’s record.
  • Must pass a thorough background investigation.
  • Must pass pre-employment testing and evaluations.
  • Must be knowledgeable in the use of a police radio.
  • Must be able to handle multiple priorities simultaneously, with a focus on accuracy and timeliness.
  • Must possess word processing skills and a level of proficiency in the use of computers. Microsoft Office experience and understanding required.
  • Must be highly proficient in verbal and written communications, and possess public speaking abilities to assist with programs.
  • Professional appearance and the ability to interact effectively with persons at all organizational levels are essential. Must represent Manchester University with the highest degree of professionalism.
  • Must be highly self-directed, well organized, detail oriented, and able to complete tasks with a minimum degree of supervision.
  • Must possess strong interpersonal skills, including the ability to interact and work with students, parents, employees, and visitors.
  • Must possess good judgment in decision making, and a general understanding of how to respond to a variety of difficult situations.
  • Must be able to respect confidential information, and not to share it inappropriately.
  • Must be able to consistently present a positive attitude and contribute to a harmonious team environment.
  • Must be able to flex work schedule to meet occasional demands of the University.  

Other Qualifications (Must be completed within one (1) year of appointment)

  • Certified in standard 1st aid, CPR, AED and blood borne pathogens. 

Work schedule:  This is a full time, non-exempt position, forty (40) hours per week, with shift and work day rotation required. Additional hours or schedule changes may be required occasionally, depending on the needs of the University. 

What we offer:  We offer competitive pay and the opportunity to serve in a dynamic educational environment. 

Salary range:  $12.80 - $15.64 per hour 

To apply:  Review of applications begins immediately and will continue until the position is filled. Apply online via ADP and upload a cover letter and resume with your completed employment application. Please direct questions to Jenny Steele, employment coordinator, at hiring@manchester.edu.  

 

Manchester University is an equal opportunity employer.

Applicants who further diversify our faculty and staff are warmly welcome.

 

 

 


 

Position:  Payroll Specialist 

Department:  Financial Services 

Campus:  North Manchester 

Position overview:  Perform payroll processing and a variety of administrative tasks for the Office of Financial Services. Ensure compliance with federal and state laws and regulations, University policies, and GAAP.

Essential job functions:  Responsibilities include, but are not limited to the following:

  • Process semi-monthly payroll for faculty, staff and students, ensuring accuracy and maintaining strict adherence to payroll deadlines.
  • Complete pre-processing tasks including setting up direct deposits, creating batched pay data, uploading time and attendance data, engaging with supervisors on missed time recording when necessary.
  • Ensure all garnishments, etc. are accurately set up and deducted.
  • Collaborate with Human Resources staff and third-party payroll provider to resolve all payroll issues prior to submitting the payroll for final processing.
  • Download and review semi-monthly and annual reports and filings from the third-party payroll provider.
  • Analyze, investigate, and reconcile payroll discrepancies and respond to inquiries regarding payroll and policies.
  • Submit semi-monthly 403(b) contributions on a timely basis.
  • Prepare monthly payroll related journal entries and reconciliation of payroll related general ledger accounts.
  • Monitor and address stale dated checks.
  • Maintain accurate payroll records in accordance with federal and state regulations, University policies and procedures and GAAP.
  • Maintain a strong comprehension of third-party payroll software.
  • Work closely with Human Resources staff to implement new payroll system requirements and revisions.
  • Keep abreast of all new laws and regulations affecting payroll processing, identify payroll best practices and recommend enhancements to current processes.
  • Provide support for the financial audit and the 403(b) audit.
  • Provide support for the compensation budget process.
  • Track unclaimed property and submit as required, following review and approval by the Accountant.
  • Assist with TouchNet marketplace store maintenance.
  • Assist with preparation of gift batches for processing.
  • Assist the Controller and others in the office as needed to meet team goals.
  • Support the University’s mission and strategic initiatives.
  • Document policies, procedures, and workflows for assigned areas of responsibility. 

Qualifications: 

  • High School diploma or equivalency required.
  • Previous payroll experience required. Higher education experience preferred. ADP experience highly preferred.
  • Aptitude for numbers and exceptional commitment to accuracy.
  • Strong interpersonal skills with ability to manage sensitive situations and maintain confidentiality.
  • High level of organizational skills and attention to detail with excellent follow through on every task.
  • Ability to review, analyze, and assess written and electronic data.
  • Ability to learn and use report writing tools and spreadsheets.
  • Willingness to learn new skills.
  • Embrace a positive, creative, collaborative and inclusive team approach.
  • Exhibit a strong customer service orientation.
  • Ability to meet a constant stream of deadlines.
  • Ability to work extended hours to meet occasional seasonal demands of the office. Position responsibilities may require attendance at specific times throughout the year.

Work schedule:  This is a full-time, non-exempt position.  The normal schedule will be forty (40) hours per week, with occasional schedule changes required, depending on workflow demands.

What we offer:  We offer competitive pay and the opportunity to serve in a dynamic educational environment. 

Salary range:  $15.87 - $17.31 per hour 

To apply:  Review of applications begins immediately and will continue until the position is filled. Apply online via ADP and upload a cover letter and resume with your completed employment application. Questions can be emailed to Jenny Steele, employment coordinator. 

 

Manchester University is an equal opportunity employer.

Applicants who further diversify our faculty and staff are warmly welcome.

 

 

 


Position:  Peace Studies Coordinator

Department:  Philosophy and Religious Studies

Campus:  North Manchester

Position overview:  Serve as the coordinator of the peace studies program, reporting to the director. The pay for this position is $10.00/hour for a 40 hour week.  This is a one-year appointment with the possibility for a one-year renewal.

Essential job functions: 

  • Organize and manage campus activities and special events
  • Develop and provide leadership for participation in off-campus conferences and other gatherings in support of peace and justice
  • Provide clerical support for university committees related to the Peace Studies Institute; supervise student workers; maintain social media and web-based publications
  • Assist select student-led organizations, and mentor students to develop skills related to peace and justice work
  • Represent the peace studies program to prospective students and audiences in the broader community

 Qualifications: 

  • High school diploma required.  Bachelor’s degree preferred.
  • Excellent organizational, written, and oral communication skills
  • Basic computer skills
  • Valid driver’s license
  • Demonstrated commitment to the pursuit of peace and justice
  • Previous experience in campus organizing and activism is desirable
  • Residence at Peace House (rent partially subsidized by the peace studies program) is desirable

Work schedule:  This position is full-time during the academic year and part-time during the summer months. The coordinator may receive unpaid time off when classes are in recess. The coordinator is expected to use a standard Monday-Friday, 9:00am-5:00pm schedule, although some variations of schedule will be required. The position requires limited travel and some weekend commitments.

What we offer:  We offer competitive pay and the opportunity to serve in a dynamic educational environment.

Salary range:  $10.00 per hour

To apply:  Review of applications begins immediately and will continue until the position is filled. Apply online via ADP and upload a cover letter and resume with your completed employment application. Questions can be emailed to Jenny Steele, employment coordinator.

 

Manchester University is an equal opportunity employer.

Applicants who further diversify our faculty and staff are warmly welcome.