Manchester University Undergraduate Academic Catalog 2015-2016

Financial Information

University Expenses

Traditionally at private colleges, tuition covers only a portion of a student’s full educational costs. This is true at Manchester University. Tuition charged at Manchester covers less than 70 percent of the total instructional cost for a student. Endowment income, gifts from friends, alumni, foundations and corporations provide the balance of funds for educational expense of the University.

Personal effort and financial investment in a college education result in dividends to the individual throughout a lifetime of service. To maximize the return on such an investment, Manchester University strives to keep the expense to the student as reasonable as rising costs or providing a high quality educational program will allow.

Tuition, General Fees

Tuition and Fees
Tuition and fees for full-time students are assessed on the basis of credit load in the fall and spring semesters. Enrollment in 12 or more semester hours is considered full-time enrollment status. The normal credit load for the year is 14-16 credit hours in the fall and spring semesters and three semester hours in the January session. Tuition and fees include subscriptions to Oak Leaves and Aurora; Student Government Association fees; basic University health services; admission to University-sponsored cultural, educational, and athletic events, technology, parking, laundry, and use of other campus facilities and services.

Additional fees for full-time students include a separate Programming Fee (residential and non-residential) that is assessed for programming under the jurisdiction of the Student Budget Board (SBB). Refer to Student Activities under Co-Curricular Activities for further description.

Not included in tuition and fee charges are the costs of books, supplies, class materials, travel expenses for academic field trips and off-campus experiences, applied music instruction, residence hall damages, organizational dues, fines, and some campus recreational and social activities.

Room and Board

Manchester University is a residential campus. All students are required to live on campus for three years unless they qualify for an exemption by one or more of the following criteria:

  • They are married and/or have dependent children living with them;
  • They are classified as a senior with 92 credit hours completed;
  • They are living in their parents’ primary place of residence within 40 miles of North Manchester;
  • They are non-traditional (age 24 or older);
  • They have been officially approved to live off campus.

All students residing in University residence halls-with the exception of East Street Apartments-are required to be on a meal plan.

  • All first-year students residing in the University residential halls are required to be on the Traditional Value meal plan.
  • Sophomores may choose the Lifestyle, Traditional or Flex meal plan.
  • All other students may choose the Lifestyle, Traditional, Flex or Basic meal plan.

Please contact Food Service for the explanation of each plan.

Charges for room and board do not include occupancy or service during recess periods.

Other Expenses top2

January Session
Full-time students in either the fall or spring semester may enroll for January session without additional payment of basic tuition, fees, and room and board costs. All other students enrolled in January session will be assessed tuition, fees, and room and board. January session courses that involve travel and living off campus bear additional fees above the costs listed for basic tuition, fees, and room and board charges. These are indicated on the schedule of courses for the January session.

Additional Instructional Fees
Enrollment for private instruction in voice, piano, organ, strings, wind and percussion instruments is available for both music majors and non-music majors. Additional fees are assessed for private instruction.

Personal Expenses
Students incur additional out-of-pocket expenses during the academic year. Other estimated annual expenses include $1,000 for books and supplies and $2,000 for discretionary items.

Financial Policies top2

The primary responsibility for financing a college education rests with the student. Financial aid from the University and other sources is viewed only as supplementary to the efforts of the student and the student’s family. Students requesting financial aid are expected to contribute toward their educational expenses through summer or college employment and/or loans in any reasonable combination.

Students with unpaid balances may lose current enrollment and will not be allowed to register for any subsequent terms. Academic transcripts and diplomas are withheld from those who have not settled their financial obligations to Manchester University, which may include collection fees, attorney’s fees, and court costs.

Students are not fully registered, nor will they have the privilege of class attendance, participation in activities, or use of University facilities until their charges are paid. A service charge of 1.5 percent or $30, whichever is greater, may be added to any unpaid balance as of the due date. Additional service charges will be added to remaining balances as of the last working day of each month.

Payment of University Charges
All accounts are to be paid in full by August 5 for the fall semester and by January 15 for the spring semester. Methods of payment accepted include:

  • Check or Money Order payable to Manchester University, mailed to:

Manchester University
Attention: SFS
604 E. College Ave
North Manchester, IN 46962

  • In Person Payment - Check, cash, or money order
    Payments can be made Monday through Friday, 8 a.m. to 5 p.m. in the Student Financial Services office located on the lower level of the Administration Building.
  • Online Payment Options through the Student Account Center
    Students can access the Student Account Center through Gateway. Parents/others who have been added as an Authorized User can access through the Student Financial Services website.
  • Electronic Check
    Make a payment of any amount using an e-check. There is no fee for this service.
  • Credit or Debit Card
    Make a payment of any amount online using a Visa, MasterCard, Discover, or American Express card. Please note that a convenience fee of 2.75% or a minimum of $3.00 (whichever is greater) will be charged by Pay Path for the processing of credit or debit card payments. Manchester University does not receive any portion of this non-refundable fee.
  • Monthly Payment Option - Spartan Payment Plans
    Manchester University offers Spartan Payment Plans for interest-free, monthly payments. Yearly and semester only plans are available. Student and parents will enroll through the Student Account Center. Full details are available at


Refund of Tuition/Fees top2
In the case of official withdrawal from the University, a refund, less a withdrawal charge, is made according to the following schedules:

Fall and/or spring semester refund schedule:

  • Withdrawal before the official start of classes: 100 percent refund
  • Withdrawal during Change of Course days: 100 percent refund less $250 cancellation fee
  • Withdrawal during the first and second weeks (4-10 class days): 75 percent refund
  • Withdrawal during the third and fourth weeks: 50 percent refund
  • Withdrawal during the fifth and sixth weeks: 25 percent refund
  • Withdrawal after the sixth week: NO REFUND

Three-week summer session refund schedule:

  • Withdrawal before the official start of classes: 100 percent refund
  • Withdrawal during Change of Course day: 100 percent refund
  • Withdrawal during class day 2: 75 percent refund
  • Withdrawal during class days 3 - 4: 50 percent refund
  • Withdrawal during class days 5 - 6: 25 percent refund
  • Withdrawal after class day 6: NO REFUND

Six-week online summer session refund schedule:

  • Withdrawal before the official start of classes: 100 percent
  • Withdrawal during Change of Course day: 100 percent refund
  • Withdrawal during class days 2 - 4: 75 percent refund
  • Withdrawal during class days 5 - 8: 50 percent refund
  • Withdrawal during class days 9 - 12: 25 percent refund
  • Withdrawal after class day 12: NO REFUND

No refunds are made for the Programming Fee (residential or non-residential) after the official start of classes.

Refund of Room/Board
Housing refunds are not available to students who accept occupancy in a room and then are released from a housing contract to live at home or to move off campus. Occupancy is understood to mean staying in an assigned residence hall room one or more nights. Students who remain enrolled at the University and choose to leave the pre-paid board (meal) plan are refunded based on the schedules above.

Changes in Enrollment
Students are allowed to make course load changes during the Change of Course days and the student’s financial aid and billing information will be adjusted accordingly to accommodate the change in enrollment based on the published charges.

Students who complete a partial withdrawal after the published Change of Course days will not receive a refund of tuition/fees and/or room/board charges.

Increases in enrollment will be charged at the appropriate tuition/fee charges and financial aid will be calculated accordingly.

Students must maintain enrollment in six or more semester hours to qualify for the in-school loan deferment.

January session enrollment does not affect a student’s enrollment status for either the fall or spring semester.

Return of Title IV Funds top2

Return of Title IV Federal Student Aid
Students who receive Title IV funding (Federal Pell Grant, Federal Supplemental Education Opportunity Grant (FSEOG), Federal Direct Stafford, PLUS or Perkins Loans) and completely withdraw from the University are subject to the Title IV return of funds calculation, as mandated by the Department of Education. The Title IV refund calculation is different than the University’s refund calculation; therefore, a student who withdraws before completing 60 percent of an enrollment period may owe the University for charges no longer covered by returned federal aid.

Under the Title IV Return of Funds calculation, the amount of Title IV aid a student has earned is determined by the percentage of days enrolled during a semester. This percentage is determined by dividing the number of days enrolled by the number of calendar days in the semester, including weekends and holidays. The student may retain the amount of aid earned. Any aid not earned will be returned to the appropriate programs. Once the attendance percentage has reached 60 percent, all Title IV aid is considered earned.

  • The date of a student withdrawal is determined by the University as follows:
  • The student began the prescribed withdrawal process;
  • The student otherwise provided the school with official notification of the intent to withdraw; or
  • For “unofficial withdrawals,” the midpoint of the semester for which Title IV aid was disbursed (unless the institution can document a later date).

The federal return of funds policy requires that Title IV funds be returned in the following order:

Unsubsidized Federal Direct Stafford Loans
Subsidized Federal Direct Stafford Loans
Federal Perkins Loans
Federal PLUS Loans
Federal Pell Grants
Federal SEOG

Payment of Refunds
Refunds are distributed according to the guidelines governing refunds for each source of funds drawn upon to pay educational costs, including any or all Federal Title IV funds. Refunds will be paid directly to the student in all cases except where a Federal Parent PLUS loan has been disbursed to the student account. In the case of Federal Parent PLUS loan funds, the refund will be sent to the parent borrower. The parent may authorize the school (in writing) to transfer the proceeds of a PLUS loan to the student directly or to a bank account in the student’s name.

Additional Information
See the Manchester University Student Financial Services website for additional information regarding financial policies.


Charges for 2015-2016

Charges can be found online at